PROCESS AUTOMATION◌ Research

Your Approval Workflows Are Running on Email, Spreadsheets, and Hope.

Flowtaris AI replaces fragile, manual approval chains with self-healing workflows that route, escalate, and resolve — automatically — across NetSuite, Coupa, SAP, and Workday.

Run Workflow Diagnostic Calculate Approval Cycle Savings
High
Straight-Through Potential
auto-approval for qualifying standard documents
Faster
Approval Cycle Time
designed to significantly reduce manual delays
Significant
Cost Reduction Potential
illustrative — actual results vary by configuration
Multiple
Pre-Built Templates
for AP, PO, contract, and T&E workflows
THE OPERATIONAL CHALLENGE

Approval workflows built on email and spreadsheets create delays and risk.

Finance transformation projects invest heavily in ERP systems but often leave the workflow layer — approval chains, escalation paths, and exception queues — running on email and shared spreadsheets. Flowtaris Autonomous Workflow Engine is designed to replace that fragile infrastructure with an AI-native orchestration layer.

Days
that invoices typically wait in manual approval queues — creating cost, risk, and vendor relationship strain.
Flowtaris AI benchmark · 200+ enterprise deployments
HOW IT WORKS

From day one to fully operational.

1
STEP 01 — CONFIGURE ONCE

Build your approval logic in plain English. No coding required.

The Flowtaris Workflow Builder lets you define approval rules using natural language conditions: "If invoice amount exceeds $25,000 and vendor is not on preferred list, escalate to VP Finance within 4 hours."

The AI translates your business rules into executable workflow logic, validates them against your ERP master data, and deploys them to production — no developer involvement required.

  • Natural language rule builder — no coding
  • 60+ pre-built templates for AP, PO, contracts, T&E
  • Validates rules against live ERP master data
  • Version control — roll back any workflow change
Visual workflow builder canvas with approval routing logic
HighStraight-Through Potential
FasterApproval Cycle Time
2
STEP 02 — ROUTE INTELLIGENTLY

The right approver. The right channel. The right time.

Flowtaris doesn't just send email notifications. It routes approvals intelligently based on approver availability (calendar integration), delegation rules, and urgency scoring.

Approvers receive context-rich approval requests in Slack, Teams, or email — with the vendor history, PO match status, and AI recommendation embedded. One click to approve. Zero need to log into the ERP.

  • Calendar-aware routing — routes around OOO automatically
  • Slack and Microsoft Teams native approval actions
  • AI recommendation embedded in every notification
  • SLA tracking — auto-escalate after configurable timeout
Intelligent approval routing and Slack integration
SignificantCost Reduction Potential
MultiplePre-Built Templates
3
STEP 03 — SELF-HEAL

When the workflow breaks, it fixes itself.

Traditional workflow tools break when an approver leaves, when a vendor changes their format, or when your ERP chart of accounts changes. Flowtaris monitors every workflow in real time and auto-remediates common failures.

When a new failure pattern is detected, the AI proposes a rule update — you approve it with one click and it's live in seconds.

  • Auto-delegates when primary approver is unavailable
  • Detects and resolves workflow bottlenecks
  • AI proposes rule improvements from failure patterns
  • Zero downtime — changes apply to running workflows
Self-healing workflow auto-remediation panel
TECHNICAL ARCHITECTURE

Enterprise-grade from the ground up.

ComponentTechnology
Workflow EngineEvent-driven DAG executor
Rule InterpreterLLM + AST Compiler
Notification LayerSlack API + Teams Bot Framework
MonitoringReal-time event stream

Connects to the stack you already run.

No rip-and-replace. No new modules. Flowtaris layers on top of your existing ERP investment.

NetSuiteCoupaSAPWorkdaySlackMicrosoft TeamsGoogle WorkspacePagerDutyJira Service ManagementServiceNow
FAQ

The questions your board will ask. Answered.

How does the workflow engine handle approvers who are out of office?
Flowtaris integrates with Google Calendar and Microsoft Exchange to detect OOO status in real time. When a primary approver is unavailable, the workflow automatically routes to their designated delegate — or, if none is configured, escalates up the reporting chain based on your org hierarchy. You can also set maximum escalation time thresholds to prevent documents from sitting unreviewed.
Can we migrate our existing Coupa or NetSuite approval workflows into Flowtaris?
Yes — and we automate most of the migration. Flowtaris connects to your existing ERP workflow configuration and uses an AI migration assistant to map your current approval rules into Flowtaris workflow templates. The average migration takes 3-5 days for a company with 20-50 active workflow configurations.
What happens if the Flowtaris system goes down? Will approvals stop?
Flowtaris runs on a 99.97% SLA with active-active multi-region deployment. In the extremely rare event of a service interruption, all in-flight workflows are stored durably and resume from their last checkpoint when service is restored. We also support a "fallback mode" where critical pending approvals are surfaced via direct email with a lightweight approval link that works without the Flowtaris platform.
How do we handle spend authority limits and segregation of duties?
Flowtaris enforces spend authority limits configured per role, cost center, and department — pulled directly from your ERP's approval matrix if available. Segregation of duties (SoD) rules prevent the same person from both submitting and approving a transaction. All SoD configurations are stored with full audit trails for SOX compliance.
Can the workflow engine learn from our approval patterns over time?
Yes. Flowtaris continuously analyzes approval decisions and outcomes to identify optimization opportunities — for example, if 98% of invoices from a specific vendor category are approved at the first level within 2 hours, it will propose an auto-approval rule for that category. Proposed optimizations are always presented for human review before being activated.
How long does it take to go live with the workflow engine?
Our fastest deployment was 9 days from contract to live workflows. The standard timeline is 2-3 weeks: Week 1 is ERP connectivity and master data sync; Week 2 is workflow configuration and user acceptance testing; Week 3 is parallel run before cutover. We provide a dedicated implementation engineer for the full onboarding period.

Related Capabilities

DOCUMENT PROCESSING
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FINANCE INTELLIGENCE
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OBSERVABILITY
Integration Health Monitoring
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How many days is your average invoice waiting for approval right now?

Run our workflow efficiency diagnostic and see exactly where your approval bottlenecks are — and what automating them would save you this fiscal year.

Run Workflow Diagnostic Calculate Approval Cycle Savings
Flowtaris AICapabilitiesAutonomous Workflow Engine